Terms & Privacy
Last updated: January 27, 2026
The Ontosyn Newsletter (the “Service”) is a weekly AI-personalized email digest of academic research papers, operated by Ontosyn, Inc. (“Company”, “us”, “our”, and “we”). The Service costs $4 per week; your first issue is free. These terms govern your use of the Service.
THESE TERMS OF USE (THESE “TERMS”) SET FORTH THE LEGALLY BINDING TERMS AND CONDITIONS THAT GOVERN YOUR USE OF THE SERVICE. BY SUBSCRIBING TO THE SERVICE, YOU ARE ACCEPTING THESE TERMS (ON BEHALF OF YOURSELF OR THE ENTITY THAT YOU REPRESENT), AND YOU REPRESENT AND WARRANT THAT YOU HAVE THE RIGHT, AUTHORITY, AND CAPACITY TO ENTER INTO THESE TERMS (ON BEHALF OF YOURSELF OR THE ENTITY THAT YOU REPRESENT). YOU MAY NOT USE THE SERVICE IF YOU ARE NOT AT LEAST 18 YEARS OLD. IF YOU DO NOT AGREE WITH ALL OF THE PROVISIONS OF THESE TERMS, DO NOT SUBSCRIBE TO THE SERVICE.
PLEASE BE AWARE THAT SECTION 12.2 CONTAINS PROVISIONS GOVERNING HOW TO RESOLVE DISPUTES BETWEEN YOU AND COMPANY. AMONG OTHER THINGS, SECTION 12.2 INCLUDES AN AGREEMENT TO ARBITRATE WHICH REQUIRES, WITH LIMITED EXCEPTIONS, THAT ALL DISPUTES BETWEEN YOU AND US SHALL BE RESOLVED BY BINDING AND FINAL ARBITRATION. SECTION 12.2 ALSO CONTAINS A CLASS ACTION AND JURY TRIAL WAIVER. PLEASE READ SECTION 12.2 CAREFULLY.
UNLESS YOU OPT OUT OF THE AGREEMENT TO ARBITRATE WITHIN 30 DAYS: (1) YOU WILL ONLY BE PERMITTED TO PURSUE DISPUTES OR CLAIMS AND SEEK RELIEF AGAINST US ON AN INDIVIDUAL BASIS, NOT AS A PLAINTIFF OR CLASS MEMBER IN ANY CLASS OR REPRESENTATIVE ACTION OR PROCEEDING AND YOU WAIVE YOUR RIGHT TO PARTICIPATE IN A CLASS ACTION LAWSUIT OR CLASS-WIDE ARBITRATION; AND (2) YOU ARE WAIVING YOUR RIGHT TO PURSUE DISPUTES OR CLAIMS AND SEEK RELIEF IN A COURT OF LAW AND TO HAVE A JURY TRIAL.
1. Access to the Service
1.1 License
Subject to these Terms and your subscription, Company grants you a non-transferable, non-exclusive, revocable, limited license to receive and use the Service for your personal or professional research purposes.
1.2 Certain Restrictions
You shall not: (a) license, sell, rent, lease, transfer, assign, distribute, or otherwise commercially exploit the Service or its content; (b) reverse engineer any part of the Service; (c) use the Service to build a similar or competitive product; or (d) reproduce, republish, or redistribute the Service content except for personal use. All copyright and proprietary notices must be retained on all copies.
1.3 Modification
Company reserves the right, at any time, to modify, suspend, or discontinue the Service with or without notice to you. You agree that Company will not be liable to you or to any third party for any modification, suspension, or discontinuation of the Service.
1.4 Ownership
Excluding any information you provide (defined below), you acknowledge that all intellectual property rights in the Service and its content are owned by Company or its suppliers. These Terms do not transfer any rights, title, or interest to you except for the limited license in Section 1.1. Company and its suppliers reserve all rights not granted in these Terms.
1.5 Feedback
If you provide Company with any feedback or suggestions regarding the Service (“Feedback”), you hereby assign to Company all rights in such Feedback and agree that Company shall have the right to use such Feedback in any manner it deems appropriate. Company will treat any Feedback you provide as non-confidential and non-proprietary.
2. AI-Generated Content
The Service is generated using artificial intelligence. AI-generated content is provided “as is” and may contain errors or inaccuracies. You acknowledge that AI-generated digests and insights should not be the sole basis for research decisions, and you are responsible for independently verifying any information before relying on it.
3. Content Ownership
All digests, analyses, and other content generated by the Service (“Generated Content”) are owned by Ontosyn. Subject to your subscription, we grant you a limited, non-exclusive, non-transferable license to use Generated Content for your personal or professional research purposes. You may share Generated Content externally provided you include attribution to Ontosyn. This license terminates upon termination of your subscription.
4. Subscription and Payment
The Service costs $4 per week. Your first issue is free. Payment is processed through our third-party payment processor. Subscriptions are non-refundable. You may cancel your subscription at any time by emailing support@ontosyn.com; cancellation takes effect at the end of your current billing period.
5. Information You Provide
“User Content” means your email address and any research profile information you share with us, including publications, CV, research interests, and institutional affiliation. You are solely responsible for the accuracy of your User Content.
You grant Company a non-exclusive, royalty-free, worldwide license to use, reproduce, and process your User Content solely for the purpose of providing and improving the Service.
You agree not to provide false or misleading information, or use the Service in any way that violates applicable law or these Terms.
6. Indemnification
You agree to indemnify and hold Company (and its officers, employees, and agents) harmless, including costs and attorneys' fees, from any claim or demand made by any third party due to or arising out of (a) your use of the Service, (b) your violation of these Terms, (c) your violation of applicable laws or regulations, or (d) your User Content. Company reserves the right, at your expense, to assume the exclusive defense and control of any matter for which you are required to indemnify us, and you agree to cooperate with our defense of these claims. You agree not to settle any matter without the prior written consent of Company.
7. Third-Party Links
The Service may contain links to third-party websites and services, including academic paper repositories such as arXiv. Such third-party links are not under the control of Company, and Company is not responsible for any third-party websites or services. Company provides access to these third-party links only as a convenience to you, and does not review, approve, monitor, endorse, warrant, or make any representations with respect to third-party websites or services. You use all third-party links at your own risk.
8. Disclaimers
THE SERVICE IS PROVIDED ON AN “AS-IS” AND “AS AVAILABLE” BASIS, AND COMPANY (AND OUR SUPPLIERS) EXPRESSLY DISCLAIM ANY AND ALL WARRANTIES AND CONDITIONS OF ANY KIND, WHETHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING ALL WARRANTIES OR CONDITIONS OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, QUIET ENJOYMENT, ACCURACY, OR NON-INFRINGEMENT. WE (AND OUR SUPPLIERS) MAKE NO WARRANTY THAT THE SERVICE WILL MEET YOUR REQUIREMENTS, WILL BE AVAILABLE ON AN UNINTERRUPTED, TIMELY, SECURE, OR ERROR-FREE BASIS, OR WILL BE ACCURATE, RELIABLE, FREE OF VIRUSES OR OTHER HARMFUL CODE, COMPLETE, LEGAL, OR SAFE. IF APPLICABLE LAW REQUIRES ANY WARRANTIES WITH RESPECT TO THE SERVICE, ALL SUCH WARRANTIES ARE LIMITED IN DURATION TO 90 DAYS FROM THE DATE OF FIRST USE.
SOME JURISDICTIONS DO NOT ALLOW THE EXCLUSION OF IMPLIED WARRANTIES, SO THE ABOVE EXCLUSION MAY NOT APPLY TO YOU. SOME JURISDICTIONS DO NOT ALLOW LIMITATIONS ON HOW LONG AN IMPLIED WARRANTY LASTS, SO THE ABOVE LIMITATION MAY NOT APPLY TO YOU.
9. Limitation on Liability
TO THE MAXIMUM EXTENT PERMITTED BY LAW, IN NO EVENT SHALL COMPANY (OR OUR SUPPLIERS) BE LIABLE TO YOU OR ANY THIRD PARTY FOR ANY LOST PROFITS, LOST DATA, COSTS OF PROCUREMENT OF SUBSTITUTE PRODUCTS, OR ANY INDIRECT, CONSEQUENTIAL, EXEMPLARY, INCIDENTAL, SPECIAL OR PUNITIVE DAMAGES ARISING FROM OR RELATING TO THESE TERMS OR YOUR USE OF, OR INABILITY TO USE, THE SERVICE, EVEN IF COMPANY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. ACCESS TO, AND USE OF, THE SERVICE IS AT YOUR OWN DISCRETION AND RISK, AND YOU WILL BE SOLELY RESPONSIBLE FOR ANY DAMAGE TO YOUR DEVICE OR COMPUTER SYSTEM, OR LOSS OF DATA RESULTING THEREFROM.
TO THE MAXIMUM EXTENT PERMITTED BY LAW, NOTWITHSTANDING ANYTHING TO THE CONTRARY CONTAINED HEREIN, OUR LIABILITY TO YOU FOR ANY DAMAGES ARISING FROM OR RELATED TO THESE TERMS (FOR ANY CAUSE WHATSOEVER AND REGARDLESS OF THE FORM OF THE ACTION), WILL AT ALL TIMES BE LIMITED TO A MAXIMUM OF FIFTY US DOLLARS. THE EXISTENCE OF MORE THAN ONE CLAIM WILL NOT ENLARGE THIS LIMIT. YOU AGREE THAT OUR SUPPLIERS WILL HAVE NO LIABILITY OF ANY KIND ARISING FROM OR RELATING TO THESE TERMS.
SOME JURISDICTIONS DO NOT ALLOW THE LIMITATION OR EXCLUSION OF LIABILITY FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES, SO THE ABOVE LIMITATION OR EXCLUSION MAY NOT APPLY TO YOU.
10. Term and Termination
These Terms remain in effect while you subscribe to the Service. We may suspend or terminate your subscription at any time for any reason at our sole discretion, including for any use of the Service in violation of these Terms. Upon termination, your right to receive the Service will end immediately. You understand that termination may involve deletion of your information from our databases. Company will not have any liability for any termination of your rights under these Terms. Even after termination, the following provisions remain in effect: Sections 1.2 through 1.5, Sections 2 through 5, and Sections 6 through 12.
11. Copyright Policy
Company respects the intellectual property of others and asks that subscribers do the same. We have adopted and implemented a policy respecting copyright law that provides for the removal of any infringing materials and for the termination, in appropriate circumstances, of subscribers who are repeat infringers of intellectual property rights, including copyrights. If you believe that content delivered through the Service unlawfully infringes the copyright(s) in a work, the following information in the form of a written notification (pursuant to 17 U.S.C. § 512(c)) must be provided to our designated Copyright Agent:
- your physical or electronic signature;
- identification of the copyrighted work(s) that you claim to have been infringed;
- identification of the material you claim is infringing and that you request us to remove;
- sufficient information to permit us to locate such material;
- your address, telephone number, and e-mail address;
- a statement that you have a good faith belief that use of the objectionable material is not authorized by the copyright owner, its agent, or under the law; and
- a statement that the information in the notification is accurate, and under penalty of perjury, that you are either the owner of the copyright that has allegedly been infringed or that you are authorized to act on behalf of the copyright owner.
Please note that, pursuant to 17 U.S.C. § 512(f), any misrepresentation of material fact in a written notification automatically subjects the complaining party to liability for any damages, costs, and attorney's fees incurred by us in connection with the written notification and allegation of copyright infringement.
The designated Copyright Agent for Company is: Wey Xie
Address: 1606 Headway Cir STE 9914, Austin TX 78754
Email: support@ontosyn.com
12. General
12.1 Changes
These Terms are subject to occasional revision, and if we make any substantial changes, we may notify you by sending you an e-mail to the last e-mail address you provided to us and/or by prominently posting notice of the changes. You are responsible for providing us with your most current e-mail address. In the event that the last e-mail address you provided is not valid, our dispatch of the e-mail containing such notice will nonetheless constitute effective notice of the changes. Continued use of the Service following notice of such changes shall indicate your acknowledgement and agreement to be bound by the updated terms.
12.2 Dispute Resolution
Please read the following arbitration agreement in this Section (the “Arbitration Agreement”) carefully. It requires you to arbitrate disputes with Company, its parent companies, subsidiaries, affiliates, successors and assigns and all of their respective officers, directors, employees, agents, and representatives (collectively, the “Company Parties”) and limits the manner in which you can seek relief from the Company Parties.
(a) Applicability of Arbitration Agreement. You agree that any dispute between you and any of the Company Parties relating in any way to the Service or these Terms will be resolved by binding arbitration, rather than in court, except that (1) you and the Company Parties may assert individualized claims in small claims court if the claims qualify, remain in such court and advance solely on an individual, non-class basis; and (2) you or the Company Parties may seek equitable relief in court for infringement or other misuse of intellectual property rights (such as trademarks, trade dress, domain names, trade secrets, copyrights, and patents). This Arbitration Agreement shall survive the expiration or termination of these Terms and shall apply, without limitation, to all claims that arose or were asserted before you agreed to these Terms or any prior version of these Terms. This Arbitration Agreement does not preclude you from bringing issues to the attention of federal, state or local agencies. Such agencies can, if the law allows, seek relief against the Company Parties on your behalf.
(b) Informal Dispute Resolution. If a Dispute arises between you and Company, Company is committed to working with you to reach a reasonable resolution. You and Company agree that good faith informal efforts to resolve Disputes can result in a prompt, low-cost and mutually beneficial outcome. Before either party commences arbitration (or initiates an action in small claims court if a party so elects), we will personally meet and confer telephonically or via videoconference, in a good faith effort to resolve informally any Dispute covered by this Arbitration Agreement. The party initiating a Dispute must give notice to the other party in writing, which shall occur within 45 days after the other party receives such Notice. Notice to Company should be sent to support@ontosyn.com, or by regular mail to 1606 Headway Cir STE 9914, Austin, Texas 78754.
(c) Arbitration Rules and Forum. These Terms evidence a transaction involving interstate commerce; and notwithstanding any other provision herein with respect to the applicable substantive law, the Federal Arbitration Act, 9 U.S.C. § 1 et seq., will govern the interpretation and enforcement of this Arbitration Agreement and any arbitration proceedings. The arbitration will be conducted by JAMS. Disputes involving claims under $250,000 (not inclusive of attorneys' fees and interest) shall be subject to JAMS' Streamlined Arbitration Rules; all other claims shall be subject to JAMS' Comprehensive Arbitration Rules and Procedures. Unless you and Company otherwise agree, the arbitration will be conducted in the county where you reside. You and Company agree that all materials and documents exchanged during the arbitration proceedings shall be kept confidential.
(d) Authority of Arbitrator. The arbitrator shall have exclusive authority to resolve all disputes subject to arbitration hereunder, except for: (1) disputes arising out of or relating to the “Waiver of Class or Other Non-Individualized Relief” subsection; (2) disputes about payment of arbitration fees; (3) disputes about whether either party has satisfied any condition precedent to arbitration; and (4) disputes about which version of the Arbitration Agreement applies—all of which shall be decided by a court of competent jurisdiction. The arbitrator shall follow applicable law and issue a written award describing the essential findings and conclusions.
(e) Waiver of Jury Trial.
(f) Waiver of Class or Other Non-Individualized Relief.
(g) Attorneys' Fees and Costs. The parties shall bear their own attorneys' fees and costs in arbitration unless the arbitrator finds that either the substance of the Dispute or the relief sought was frivolous or brought for an improper purpose (as measured by the standards set forth in Federal Rule of Civil Procedure 11(b)).
(h) Batch Arbitration. In the event that 100 or more individual Requests of a substantially similar nature are filed against Company by or with the assistance of the same law firm, group of law firms, or organizations, within a 30 day period, JAMS shall administer the arbitration demands in batches of 100 Requests per batch, appoint one arbitrator for each batch, and provide for the resolution of each batch as a single consolidated arbitration with one set of filing and administrative fees per side per batch. This provision shall in no way be interpreted as authorizing a class, collective, and/or mass arbitration or action of any kind.
(i) 30-Day Right to Opt Out. You have the right to opt out of this Arbitration Agreement by sending written notice to: 1606 Headway Cir STE 9914, Austin, Texas 78754, or email to support@ontosyn.com, within 30 days after first becoming subject to this Arbitration Agreement. Your notice must include your name and address and a clear statement that you want to opt out. If you opt out, all other parts of these Terms will continue to apply.
(j) Invalidity, Expiration. Except as provided in the “Waiver of Class or Other Non-Individualized Relief” subsection, if any part of this Arbitration Agreement is found invalid or unenforceable, such part shall be severed and the remainder shall continue in full force and effect. Any Dispute must be initiated within the applicable statute of limitation or it will be forever time barred.
(k) Modification. If Company makes any future material change to this Arbitration Agreement, you may reject that change within 30 days by writing to 1606 Headway Cir STE 9914, Austin, Texas 78754, or emailing support@ontosyn.com. Unless rejected within 30 days, your continued use of the Service constitutes acceptance of such changes.
12.3 Export
The Service may be subject to U.S. export control laws and may be subject to export or import regulations in other countries. You agree not to export, reexport, or transfer, directly or indirectly, any U.S. technical data acquired from Company, or any products utilizing such data, in violation of the United States export laws or regulations.
12.4 Disclosures
Company is located at the address in Section 12.8. If you are a California resident, you may report complaints to the Complaint Assistance Unit of the Division of Consumer Product of the California Department of Consumer Affairs by contacting them in writing at 400 R Street, Sacramento, CA 95814, or by telephone at (800) 952-5210.
12.5 Electronic Communications
The communications between you and Company use electronic means, whether you receive emails from us or whether Company communicates with you via email. For contractual purposes, you (a) consent to receive communications from Company in an electronic form; and (b) agree that all terms and conditions, agreements, notices, disclosures, and other communications that Company provides to you electronically satisfy any legal requirement that such communications would satisfy if they were in hardcopy writing.
12.6 Entire Terms
These Terms constitute the entire agreement between you and us regarding the use of the Service. Our failure to exercise or enforce any right or provision of these Terms shall not operate as a waiver of such right or provision. If any provision is held invalid or unenforceable, the other provisions will be unimpaired. Your relationship to Company is that of an independent contractor, and neither party is an agent or partner of the other. These Terms may not be assigned or transferred by you without Company's prior written consent. Company may freely assign these Terms.
12.7 Copyright/Trademark Information
Copyright © 2026 Ontosyn, Inc. All rights reserved. All trademarks, logos, and service marks (“Marks”) displayed in connection with the Service are our property or the property of other third parties. You are not permitted to use these Marks without our prior written consent or the consent of such third party which may own the Marks.
Privacy Policy
Ontosyn, Inc. (the “Company”) is committed to maintaining robust privacy protections for its subscribers. This Privacy Policy is designed to help you understand how we collect, use, and safeguard the information you provide to us and to assist you in making informed decisions when using our Service.
“Service” refers to the Ontosyn Newsletter, a weekly AI-personalized email digest of academic research papers. The terms “we,” “us,” and “our” refer to the Company. “You” refers to you, as a subscriber to our Service. By subscribing, you accept this Privacy Policy and our Terms of Service, and you consent to our collection, storage, use, and disclosure of your Personal Information as described herein.
1. Information We Collect
We collect “Non-Personal Information” and “Personal Information.” Non-Personal Information includes information that cannot be used to personally identify you, such as anonymous usage data and general demographic information. Personal Information includes your email address and any research profile information you provide, such as your name, institutional affiliation, publications, CV, and research interests.
1. Information collected via technology
To subscribe to the Service you need only provide your email address. In an effort to improve the quality of the Service, we may track information provided by your email client or browser when you interact with the Service, such as the type of device you use and general interaction data. We may use tracking pixels in emails to understand delivery and engagement patterns.
2. Information you provide to us
To use the Service, you will need to provide your email address. You may also provide additional research profile information such as your name, institutional affiliation, publications, and research interests. By providing this information, you authorize us to collect, store, and use it in accordance with this Privacy Policy.
3. Children's Privacy
The Service is not directed to anyone under the age of 13. We do not knowingly collect or solicit information from anyone under the age of 13. If you believe we have collected such information, please contact us at support@ontosyn.com.
2. How We Use and Share Information
Personal Information
We do not sell, trade, rent, or otherwise share your Personal Information with third parties for marketing purposes without your consent. We share Personal Information with vendors performing services for the Company, such as email delivery providers, who use your information only at our direction and in accordance with this Privacy Policy.
Your research profile information is processed by AI systems to personalize the content of your weekly digest. This processing occurs on our servers and through our AI infrastructure providers.
We may share Personal Information with outside parties if we have a good-faith belief that access, use, preservation, or disclosure is reasonably necessary to meet any applicable legal process or enforceable governmental request; to enforce applicable Terms of Service; address fraud, security, or technical concerns; or to protect against harm to the rights, property, or safety of our subscribers or the public as required or permitted by law.
Non-Personal Information
We use Non-Personal Information to help us improve the Service and customize the subscriber experience. We also aggregate Non-Personal Information to track trends and analyze use patterns. We reserve the right to use and disclose such Non-Personal Information to our partners and other third parties at our discretion.
Service Improvement
We may use aggregated or de-identified data from your use of the Service to improve and develop our services. If you prefer that your data not be used for service improvement purposes, you may opt out by contacting us at support@ontosyn.com.
3. How We Protect Information
We implement security measures designed to protect your information from unauthorized access, including encryption, firewalls, and secure socket layer technology. However, these measures do not guarantee that your information will not be accessed, disclosed, altered, or destroyed by breach of such protections. By using our Service, you acknowledge that you understand and agree to assume these risks.
4. Your Rights Regarding the Use of Your Personal Information
You have the right at any time to prevent us from contacting you for marketing purposes. You can unsubscribe from promotional communications by following the unsubscribe instructions provided in each email or by contacting us at support@ontosyn.com. Please note that we may continue to send you administrative emails including, for example, periodic updates to this Privacy Policy.
5. Links to Other Websites
The Service may provide links to other websites or applications, such as academic paper repositories. We are not responsible for the privacy practices employed by those websites or the information or content they contain. This Privacy Policy applies solely to information collected by us through the Service. We encourage our subscribers to read the privacy statements of other websites before proceeding to use them.
6. Information for Users in the European Economic Area, UK, and Switzerland
Legal Basis for Processing
We process your personal data based on: (a) your consent; (b) performance of our contract with you; (c) our legitimate business interests; or (d) compliance with legal obligations.
Your Rights
You have the right to: access, correct, or delete your personal data; restrict or object to processing; data portability; and withdraw consent at any time.
Data Transfers
Your data may be transferred to and processed in the United States. We use appropriate safeguards for international transfers.
Exercising Your Rights
Contact support@ontosyn.com to exercise any of these rights.
Supervisory Authority
You have the right to lodge a complaint with your local data protection authority.
7. Data Retention
We retain your personal information for as long as you are subscribed to the Service or as needed to provide it. You may request deletion of your personal data at any time by contacting support@ontosyn.com. We will process deletion requests within 30 days, except where we are required to retain certain information for legal or legitimate business purposes.
8. Changes to Our Privacy Policy
The Company reserves the right to change this policy and our Terms of Service at any time. We will notify you of significant changes by sending a notice to the email address you provided to us. Significant changes will go into effect 30 days following such notification. Non-material changes or clarifications will take effect immediately.
9. Contact Us
If you have any questions regarding this Privacy Policy or the practices of this Service, please contact us at support@ontosyn.com.